Transport payroll is the only thing we do. For over 40 years.
Night supplements, per diems, immediate registration, A1 certificates: payroll in the transport sector follows its own rules, and most errors only surface during an audit. We run payroll exclusively for transport and logistics companies. Fixed price, one dedicated contact, all statutory filings included.
You can get payroll anywhere. Transport payroll is another matter.
Your tax adviser, a payroll bureau, a software package: there are plenty of places that will run your payroll. What you rarely get there is someone who has done nothing but transport payroll for over 40 years. Three examples where that makes the difference.
Night, Sunday and public holiday supplements (§ 3b EStG, German Income Tax Act) are only tax-free if they are cleanly separated from the basic wage and tied to hours actually worked. This is the most common audit finding in transport. With us, hours are recorded separately for night, Sunday and public holiday work and settled exactly that way.
Without documented absence times, the employer ends up paying the per diems a second time after the audit, this time with tax and contributions on top. We process the allowances you report correctly in the payroll and tell you in advance which records need to be kept in your business.
In the transport sector, immediate registration (Sofortmeldung, § 28a para. 4 SGB IV) is mandatory before a new driver sets off. It cannot be filed retrospectively. With us, a phone call with name, date of birth and start date is enough; the master data sheet can follow.
What the monthly price includes
No items that show up later as extras on the invoice. Statutory filings are complete, certificates are included, and so is the year-end work.
- Wage and salary processing, including hourly wages and variable components
- Maintenance of payroll accounts
- Night, Sunday and public holiday supplements under § 3b EStG
- Processing of the per diems and meal allowances you report
- Payslip for every employee in the employee portal
- Wage tax return to the tax office
- Contribution statements to all health insurance funds
- All DEÜV notifications (social security data transfer)
- Immediate registration under § 28a para. 4 SGB IV
- Annual notifications and annual accident insurance report to the employers' liability insurance association
- Earnings and employment certificates
- Sick pay, maternity pay, parental allowance, housing benefit, child benefit, secondary income
- Employer certificate for the German pension insurance
- U1 and U2 reimbursement applications (sick pay and maternity cost reimbursement)
- Electronic wage tax certificates and annual payroll accounts
- Dedicated contact, 24-hour response time on working days
- Employee portal: every driver downloads their own payslip
- Online archive for the entire contract term
- Correspondence with health insurance funds and the employers' liability insurance association
- Accounting file for your tax adviser, SEPA file for your bank transfers
How a payroll month runs
Almost all payroll problems arise not in the calculation but in the delivery of data. That is why it is set out here in black and white who delivers what by when. Payroll runs with a one-month offset: the hours of the previous month are settled in the current month.
Prices
A price that moves with your business. All amounts net plus statutory VAT, valid from 1 October 2026.
Each additional employee EUR 24.90 net per month.
| One-off at contract start | Price |
|---|---|
| Company onboarding: client setup, company numbers, health insurance funds, takeover from the previous payroll provider | EUR 99.00 |
| Onboarding per employee: initial setup of the payroll account, entry of master data | EUR 19.00 |
Example for a company with 12 employees: one-off EUR 99 + 12 × EUR 19 = EUR 327, then EUR 298.80 per month.
| Additional services as required | Price |
|---|---|
| Registration of an employee | EUR 45.00 |
| Deregistration of an employee including all certificates | EUR 45.00 |
| Recalculation or correction due to late or incorrect data | EUR 45.00 |
| A1 certificate for cross-border assignments | EUR 39.00 |
| Special evaluations and special cases, charged by time | EUR 129.00 / hour |
| Archive access after the end of the contract | EUR 29.00 / month |
What we deliberately do not do
We tell you in advance where our service ends. That protects you from misunderstandings and us from promises we are not allowed to make.
When the audit comes
The pension insurance, customs or the tax office announce an audit, and the first question is always: where are the records? With us they are in the online archive, complete and for the entire contract term. We provide payroll accounts, payroll journals, contribution statements, notifications and certificates as a compiled set.
Our payrolls have been through thousands of such audits in over 40 years. We know what auditors look at in transport: separated supplements, documented per diems, timely immediate registrations, an A1 certificate for every cross-border trip. That is exactly why we run payroll from day one so that these points hold up.
Representation before the authority during the audit is handled by your tax adviser. They receive everything they need for it from us.
Ten questions that get expensive in an audit
Go through the list honestly. If there are three or more questions you cannot answer with a confident yes, a conversation is worth it. We run the Payroll Check with you free of charge in the initial call, as a diagnosis, not a sales pitch.
Frequently asked questions about payroll
The questions transport entrepreneurs ask us most often in the initial call.
Can I switch in the middle of the year?
Yes. We take over the payroll accounts and year-to-date figures from your previous payroll provider, whether that is a tax adviser, a payroll bureau or your own software. Switching on the first of a month is the cleanest way; you do not need to wait for the turn of the year. Keep an eye on the notice period with your current provider.
Do I still need a tax adviser?
Yes, for bookkeeping, the annual accounts, tax advice and representation before the tax office. We provide ongoing payroll processing under § 6 Nr. 4 StBerG (German Tax Advisory Act). Your tax adviser receives a ready-to-post accounting file from us every month, which means less work on both sides.
How do I submit the monthly data?
Via the client portal, encrypted. You enter hours, supplement hours, absences and per diems per employee in the reporting sheet. WhatsApp and other messengers are ruled out as a reporting channel because payroll data is particularly sensitive. If it is urgent, you can report new employees by phone.
What happens if my data arrives late?
If the variable data arrives after the 3rd working day, we run the payroll with the last known values so that the statutory filing deadlines are met. Late submissions are processed as a recalculation in the following month for EUR 45 net per case. The amount covers the actual additional work; it is not a contractual penalty.
Do you check my per diems and supplement hours for accuracy?
No, and we say so openly. You determine absence times, meal allowances and supplement hours in your business; we transfer the reported values unchanged into the payroll. What we do: tell you in advance exactly which records need to be kept on your side so that the amounts stand up to an audit.
What about mini-jobbers, apprentices and employees from third countries?
All of them are processed as normal and count as employees. For employees from third countries, you as the employer check the work permit; we record the residence permit and its validity in the personnel master data sheet. If you hire drivers through our driver placement, both services dovetail seamlessly.
How quickly can we start?
After signing the contract you receive two forms: one for the company data and one per employee. As soon as these are in, we set up the client account and run a test against the last payroll from your previous provider. Only when the figures match do we go live.
Who is liable if something goes wrong?
For errors in our payroll we are liable within the scope of our professional indemnity insurance. For the consequences of late, incomplete or incorrect data, you as the employer are liable. That is exactly why we set out the cooperation duties and deadlines in a separate annex to the contract, so both sides know where they stand.
How long am I tied in?
The term is 12 months and renews for a further 12 months at a time unless notice is given three months before the end of the term. After the contract ends, you receive your payroll accounts and payroll records in a common electronic format. On request we hand the data directly to the successor provider.
Which businesses is the service intended for?
Exclusively transport and logistics companies: freight forwarding, regional transport, general cargo, parcel delivery, courier services. We deliberately do not run payroll for other industries. A specialist who does everything is not a specialist.
Do you also process benefits in kind such as the givve Card?
Yes. The €50 benefit in kind, the meal allowance and gifts for personal occasions are kept in the payroll account and shown on the payslip, the way auditors want to see it. If you introduce the givve Card through us, setup and payroll come from one source.
How many employees do you run payroll for?
Describe your business. You will receive the Payroll Check and a quote that fits on a single page.